The 17 Best UX Research Repository Tools for Teams in 2025

If your research is buried in static decks, outdated folders, or tools no one opens, you’re not alone. 

A centralized hub for research data can solve this problem by consolidating insights, feedback, and findings in one accessible place.

Enterprise UX teams like yours are under pressure to deliver insights that guide product and strategy. But too often, the work gets lost before it can drive real impact.

We’ll compare the leading UX research repository tools of 2025 so you can find one your team will actually use. One that helps your insights reach the people (product managers, designers, marketers, and executives) who need them without extra effort. 

The tools you choose shape how your organization sees and uses research. And in large, fast-moving teams, visibility makes all the difference.

Why the right repository tool matters in 2025

UX research is growing, but unfortunately, visibility isn’t growing with it.

If your research lives in disconnected folders, static PDFs, or a tool nobody logs into, the impact dies in the dark. Those great insights of yours are only as valuable as their discoverability. 

A research repository can disseminate research by making insights accessible and usable across the organization, empowering all stakeholders to leverage research findings.

That’s why it’s crucial to consolidate all your research data -qualitative and quantitative- in one accessible place, so teams can easily find and leverage every insight.

These are the pain points we hear often, and they reveal what’s really holding research back:

The right UX research repository does more than store findings. It creates a system of insight, making it easy to discover, share, and use research across the organization.

We built Stravito to help teams socialize insights, not just archive them, because we know that research isn’t valuable unless it’s used.

Adoption is the real differentiator. The most effective tools don’t just house insights; they turn them into action by making them easy to find, share, and apply across teams.

We’ve found the top UX research repository tools for 2025, and we’ll talk about who they’re for, how they work, and where they shine.

The 17 best UX research repository tools in 2025

Each research repository tool we found supports different workflows, priorities, and team sizes. 

Using a specialized tool or a dedicated tool designed for research repositories can streamline organization, improve efficiency, and facilitate cross-team collaboration compared to general-purpose platforms. 

These tools help teams manage and organize research projects efficiently. Whether you’re looking for an effective research repository tool to boost visibility or simplify synthesis, here’s where to start.

Research-first platforms

1. Stravito (best for increasing UX research visibility)

Stravito is an insights repository built for large organizations that need to centralize, curate, and socialize research across teams and markets. Unlike generic research repository software, Stravito is purpose-built for adoption, so insights are seen, shared, and actioned. 

Stravito brings all your research into one place, making it easy to access, integrate, and apply insights across the business. With powerful search and AI features, your work doesn’t sit idle. It drives action.

Best for: UX, Insights, and Strategy teams in large organizations (global or regional)

Key strengths:

• Out-of-the-box setup (no IT project needed)
• AI-generated summaries and conversational search assistant
• Collections that tailor insights to stakeholder needs
• Weekly digests and stakeholder-friendly delivery
• Works with all formats: video, decks, PDFs, transcripts
• Built-in collaboration tools for easier sharing and cross-team use
• Professional services team to support insights activation

Limitations: Not designed for in-platform analysis or video coding workflows

Use case: Ideal for teams that want to:

• Drive visibility and usage of research across departments
• Create narrative collections to increase stakeholder relevance
• Reduce duplicated questions by making insights easy to find and engage with

2. Dovetail

Dovetail is a well-known user research repository tool that helps researchers analyze qualitative data and create highlight reels. 

It’s commonly used by product and design teams for centralized ux research repositories, and is particularly useful for analyzing and synthesizing user interviews.

Best for: Mid-sized product teams and researchers focused on interview analysis

Key strengths:

• Video tagging and sentiment analysis
• Centralized tagging across studies
• Presentation-ready highlight reels
• Stores and analyzes data collected from user interviews, making raw data accessible for future analysis and sharing

 Limitations: Limited stakeholder engagement and discoverability outside of research
Use case: Great for qualitative ux insights repository use, but often needs a second layer to drive adoption

3. Condens

Condens offers a lightweight ux research repository software with features for synthesis, tagging, and some access controls. It makes it easy to tag data for efficient retrieval and analysis, helping teams organize and categorize research insights. Popular with teams that want a simple UI without complex onboarding.

Best for: Growing UXR teams without heavy IT resources

Key strengths:

• Transcript analysis and auto-tagging
• Project templates for repeatable workflows
• Decent permissions model
• Supports a robust tagging taxonomy to organize research data and facilitate easy search and retrieval 

Limitations: Fewer integrations and limited support for cross-functional access

Use case: Best for research-first teams building their first user research repository

4. UserZoom (previously EnjoyHQ)

EnjoyHQ (now integrated with UserZoom) is a research repository software combining UX research data management with usability testing features. 

It’s designed for centralizing customer feedback and insights from multiple sources, helping teams manage research materials such as interview transcripts, usability test results, and survey responses.

Best for: Teams that want a combined UX research software and repository platform

Key strengths:

• Integrates with testing tools, surveys, and CRM platforms
• Tagging, filtering, and permission controls
• Ideal for teams working closely with customer support and CX
• Stores and organizes diverse research materials, including survey responses, to facilitate collaboration and data analysis

Limitations: Platform changes post-acquisition have affected stability and UX

Use case: Suitable for companies wanting to consolidate UX and VoC in one place

5. Aurelius

Aurelius is a purpose-built ux research repository that focuses on turning raw data into organized insights. It’s designed for research analysis and data synthesis, making it easy for teams to analyze data, tag, group, and turn findings into themes quickly.

Best for: UX teams focused on thematic analysis and centralized documentation

Key strengths:

• Flexible tagging, annotation, and organization
• Insight reports that support decision-making
• Ability to link insights across studies
• Supports research analysis and helps teams analyze data efficiently

Limitations: Limited stakeholder-facing features; fewer enterprise integrations

Use case: Ideal for researchers who need a clear audit trail of findings and want to build a growing UX research library

6. Great Question

Great Question is a user research platform that combines recruitment, research, and repository features in one place. It’s a newer entrant in the UX research tools space with a lightweight user research repository built in.

Best for: Startups and scaleups that want one tool for participant recruitment, interviews, and synthesis

Key strengths:

• Automates scheduling, incentives, and recruitment
• Stores all interview data in one place
• Lightweight tagging and search
• Facilitates collaboration and clear accountability among team members

Limitations: Less robust than dedicated research repository software

Use case: Good for lean UXR teams who want to simplify their stack and keep everything under one roof

7. Looppanel

Looppanel offers fast, AI-assisted synthesis for interviews and usability testing. Its user research repository tools are geared toward teams who want quick turnaround and shareable summaries, and are designed to extract and share specific insights from research data.

Best for: UX researchers working on usability studies and high-volume interviews

Key strengths:

• Real-time transcripts and highlights
• Auto-tagging and insight grouping
• Shareable insight decks
• Surfaces interesting insights and helps teams find specific insights quickly

Limitations: Not ideal for long-form reports or global permissions

Use case: Best for teams who prioritize speed over long-term archival in their ux research repository

8. Delve

Delve is a UX research software focused on qualitative analysis and deep coding. It supports atomic research by breaking down data into small, reusable insights, enabling organized and efficient knowledge sharing. It’s a strong choice for academic-style rigor in professional UXR settings.

Best for: Researchers doing in-depth interview analysis or grounded theory work

Key strengths:

• Built-in qualitative coding tools
• Collaboration across studies
• Supports large volumes of transcripts
• Organizes and documents each research study with structured data and categorized responses

Limitations: Less intuitive for non-researchers; limited stakeholder sharing features

Use case: Best for research teams prioritizing rigor over reach

9. UserBit

UserBit is a structured user research repository tool for qualitative research and analysis. It offers clear workflows for turning notes, interviews, and observations into themes and insights, and supports collaboration among multiple stakeholders across teams.

Best for: UX teams looking for clarity, structure, and traceability in their research

Key strengths:

• Timeline view for interviews
• Insight boards and tagging
• Stakeholder-friendly visualizations
• Helpful features for managing research data, such as feedback management, keyword tracking, and metadata tagging 

Limitations: UI can feel dated; limited enterprise support

Use case: Great for researchers who need a detailed paper trail and structured synthesis

Productivity tools used as repositories

10. Notion

Notion isn’t a research repository tool by design, but many UX teams try to make it one. With endless customization options, it’s often used as a DIY ux research repository or UX research library. Notion can be used to store data, but it lacks advanced research-specific features found in dedicated tools.

Best for: Small, scrappy teams that need flexibility and have time to manage a system manually

Key strengths:

• Fully customizable database and page structure
• Easy to collaborate and share across teams
• Rich media embedding and light automations

Limitations:

• No built-in research workflows, tagging, or search relevance
• Integrating existing data from other sources can be challenging and may require manual effort

Use case: A good stopgap or internal wiki, but not purpose-built for research

11. Confluence

Confluence is another widely used workaround, often serving as a default research repository in Atlassian-heavy orgs. It offers documentation capabilities but lacks features tailored to research workflows.

Best for: Teams already deeply embedded in Atlassian’s ecosystem

Key strengths:

• Easy integration with Jira and Trello
• Commenting and page history for collaboration
• Familiar to engineering-heavy orgs
• Allows storing research reports in an organized way 

Limitations: Lacks research-specific structure, discoverability, or stakeholder engagement tools

Use case: Confluence allows teams to save research documents and research reports for future reference. Better suited as an engineering knowledge base than a dedicated ux research insights repository.

12. Airtable

Airtable is another flexible tool that teams often turn into a research repository. It is not built specifically for research, but can be configured to act as a lightweight ux research repository tool. 

Airtable can also be used for data analysis in research projects, allowing teams to process and interpret their findings efficiently.

Best for: Teams with strong ops skills and the time to maintain a custom system

Key strengths:

• Highly customizable views, tags, and automations
• Relational databases to link studies, themes, and participants
• Easy filtering and sharing
• Ability to manage market research data alongside user research 

Limitations: No native research workflows, tagging standards, or synthesis features

Use case: A build-it-yourself option that works well if maintained, but may not scale with complexity

13. Figma (UX Research ops templates)

Figma isn’t exactly a research repository. However, some teams use community-built UX templates to manage study plans and share findings on the platform, essentially building a manual UX research repository example inside a design tool. 

These Figma templates are often managed by a UX researcher or a dedicated team member, ensuring research data is organized and accessible as the team grows.

Best for: Design-forward teams already living in Figma

Key strengths:

• Easy to share and collaborate within design teams
• Facilitates collaboration for each team member involved in the research process
• Lightweight and highly customizable

Limitations: No tagging, search, or archival capabilities

Use case: Best for smaller design teams or as a short-term solution for ux research library needs

14 and 15. Trello or Jira 

These aren’t user experience research tools in the traditional sense. However, some teams use Kanban-style tools like Trello or Jira to track studies, ongoing research efforts, and existing research by tagging findings and organizing previous work.

Best for: Teams already using Trello/Jira for project management

Key strengths:

• Simple tagging and checklist functions
• Easy to visualize workflows
• Organizing and referencing existing research for future research efforts 

Limitations: Not designed for research; no synthesis, access control, or search

Use case: Good for visibility in scrappy setups, but limited as a long-term research repository UX solution

Legacy storage and intranet alternatives

16 and 17. SharePoint / Google Drive

Still the default for many enterprises, these storage tools are often used as makeshift research repository tools. They’re familiar but rarely effective. These tools can be used to store user data and all the data related to research, but they lack advanced research management features.

Best for: Teams that need to centralize documents quickly without adding new tools

Key strengths:

• Already integrated in most enterprise environments
• Basic permissions and sharing
• Store all the data, including user data, in one place 

Limitations: No tagging, synthesis, or search across insight formats

Use case: Useful for basic storage, but not for creating an effective research repository tool that supports usage.

Now you have a better idea of what is available. But you know,  tools alone don’t solve the problem. 

Choosing the right research repository tool means matching features to real-world friction: visibility gaps, stakeholder access, and team workflows.

Let’s walk through how to evaluate your options based on what actually moves the needle.

How to choose the right research repository tool in 5 steps

No two teams have the same challenges. That’s why choosing the best UX research repository isn’t just about features, it’s about fit. 

A structured research process is essential when selecting a tool, as it ensures consistent and effective user insights gathering and integration into your workflows. 

Use this step-by-step checklist to guide your selection process.

1. Clarify the core job to be done

What are you really trying to fix?

• Are you drowning in raw data and transcripts?
• Are stakeholders ignoring your research insights?
• Are insights being duplicated because no one knows they already exist?
• Are your stakeholders struggling to find and take action on your research?
• Can you easily find and reference past research in your current system?

Once you've clarified your core job to be done, the next step is to ensure that the right people can access and use the research.

2. Prioritize stakeholder access

The most effective research repository tools make research usable beyond your team. Ask:

• Can people find what they need without asking you?
• Are there features like collections, digests, or auto-suggestions?
• Does it encourage discovery, not just storage?

Knowledge sharing is essential for organizational impact, as it ensures that UX research insights are distributed across teams and accessible to all stakeholders.

If your user research repository can’t support the people making decisions, it’s not working.

3. Evaluate research compatibility

Check what types of research you’ll need to upload and organize. A good UX research repository should handle:

• Videos, transcripts, decks, PDFs
• Research materials such as data, documentation, and insights
• Metadata like method, audience, and date
• Both structured and unstructured formats

This is where general software tools for user experience research often fall short.

4. Look for built-in socialization features

Your ux research insights repository should support the flow of information, not just its storage. Key questions:

• Can you curate custom collections or topics?
• Can you push updates to relevant teams automatically?
• Is there support for storytelling, not just file sharing?

Built-in socialization features help democratize research by making insights accessible and usable across the organization, so everyone can benefit from research findings.

A repository that sits idle is just a graveyard of past projects.

5. Check scalability and permissions

Enterprise teams need serious control and flexibility.

• Does it support SSO, SOC2, GDPR, and role-based permissions?
• Can it scale across markets, departments, and use cases?
• Does it provide centralized, cloud-based access to support remote teams and distributed collaboration?
• How easy is it to manage as your needs evolve?

Whether you’re centralizing research after a reorg or expanding globally, your insights repository should grow with you.

If you’ve made it this far, one thing’s clear: the stakes are high. And not every ux research repository tool is built to meet the demands of an enterprise team.

That’s where Stravito stands out.

Why Stravito is the best repository tool for enterprise UXR teams

Stravito is designed for UX and insights teams working at enterprise scale who need to deliver research that gets seen, used, and acted on. 

As a good research repository, Stravito supports a user-centered approach by centralizing research data, including user research data, enabling user-centric decisions, and making it easy to share knowledge across teams.

• Transforms raw research into business-ready knowledge

AI-powered tagging, synthesis, and collections help insights travel across teams without extra manual effort.

• Drives visibility and usage

Weekly digests, curated libraries, and intuitive search make it easy for stakeholders to find and apply what matters.

• Centralizes user feedback and user insights

Your business can discover and action research that matters to them, all from a single, centralized platform

• Built for the enterprise

Out-of-the-box deployment. SOC2 and GDPR compliance. Role-based access and multilingual support from day one.

• Helps prove the value of UXR

Usage analytics and engagement tools show who is using your research and how it’s driving decisions across the organization..

• Made for usage, not shelfware

Adoption comes built in, with a UX that works for researchers and business users alike.

Teams like Delta are already using Stravito to democratize insights across departments—from inflight entertainment to onboarding design.

“It’s like our own personal Spotify for research and insights.”

Kate Rouse DuHadway, Project Manager, Consumer Research & Insight at Delta.

With the Delta Insights Hub, stakeholders now have instant access to years of customer feedback, fueling faster, more informed decisions across the entire customer journey.

Book a demo to see how other enterprise teams like yours are making research more visible, accessible, and used.

Over to you: Make your research impossible to ignore

Insights only create impact when they’re easy to find, understand, and act on. That requires more than storage. It requires a system built for visibility.

Encourage your team to use your repository not only to store insights, but also to build on further research and deepen organizational knowledge.

If your UXR team is focused on making research matter in 2025, Stravito is the one to watch.

Book a personalized Stravito demo and turn your UX research into a strategic asset.

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